Special (Forced) Transfer refers to the act of conveyance motor vehicle ownership from one person/ body corporate to another under the following circumstances listed in the 8 processes.
A Motor Vehicle shall be transferred through an alternative transfer process under the following circumstances;
- Court Order Auctions
- Bank Repossession Auctions
- Succession Cases
- Transfer by Court Order (dispute cases)
- Owner cannot be traced
- Police/Uncollected property auctions
- Distress for Rent Auctions
- Diplomat to Embassy transfer
How to apply for an Alternative/Forced transfer process
- Log into your E-Citizen account
- Select NTSA Service Portal (New)
- Go to services and select alternative/forced transfer
- Fill in the required information, and select the type of alternative transfer
- Attach original clear coloured scanned documents combined as a single PDF file
- Indicate the collection centre and the ID number of the authorized person to collect the logbook, then click on submit
- Make payments for the transfer application and inspection services
- Wait for the 7 day stand still period for process validation
- Log in to your account and view the inspection booking prompt under notifications. Select preferred centre and date
- Present the vehicle for inspection
- Present the original documents to the identified logbook collection centre
- Upon approval, a notification shall be sent to the new owner
Charges
Depends on CC rating and inspection fee
Timeline
Logbook: 3 working days
Inspection: As scheduled
- Requirements for court order auctions
The following documentation is required to facilitate alternative/ forced transfer for court order auctions
- A certified copy of valid Auctioneer license
- Auctioneer registration certificate and KRA pin
- Certificate of Sale
- Original purchase receipt
- KRA pin and ID of new owner
- ID/Certificate of Incorporation of the new owner
- Gazette Notice or newspaper advertisement
- Sworn affidavit by the applicant
- Tape lift from DCI
- Transfer form (Form C)
- Official letter for request of transfer
- Original logbook
- Court Order
2. Requirements for transfer by court order (disputes)
The following documentation is required to facilitate Alternative/ Forced transfer by Court Order (Disputes)
- Sworn affidavit by the applicant
- KRA pin and ID of new owner
- Tape lift from DCI
- Transfer form (Form C)
- Official letter for request of transfer
- Court Order
- Original logbook
3. Requirements for forced transfer when owner cannot be traced
The following documentation is required to facilitate a forced transfer when owner cannot be traced
- A copy of ID or certificate of Incorporation of the Registered owner and new owner
- Sworn affidavit by the applicant
- Tape lift from DCI
- Seller agreement with signed form C duly filled by the registered owner
- Official letter for request of transfer
- Original logbook or police abstract
- KRA Pin certificate of both the registered and new owner
- Court Order
4. Requirements for Bank Repossession- auction
- Certified copy of valid auctioneer license
- Auctioneer registration certificate and KRA pin for auctioned vehicles
- Tender documents for tendered motor vehicle
- A letter of instruction issued by financial institution appointing the Auctioneer
- Certificate of sale
- Original purchase receipt
- Discharge letter from the bank
- Official letter for request of transfer
- Original Registration Certificate
- Certificate of Incorporation for the Bank and Auctioneer
- KRA pin for Auctioneer and the Bank
- Letter from the Bank showing the highest bidder
- Sworn affidavit by the institution auctioning
- Sworn affidavit by the applicant
- Tape lift from DCI
- Transfer form (FORM C)
- Newspaper advertisement
5. Requirements for Succession Cases
- A certified copy of the Certificate of Grants and Schedule of properties
- Letter appointing Administrators of the Estate
- Original Registration Certificate (logbook) or Police Abstract
- Official letter for request of transfer
- Certified copy of the Death Certificate by CRS (Civil Registration Services)
- Tape lift from DCI
- Transfer form (Form C)
- Sworn affidavit by the successor
- KRA pin and ID of new owner
6. Requirements for Distress for Rent Auctions
- Request letter from new owner
- Original logbook/ police abstract
- Properly filled form C stamped by the Auctioneer
- Tape lift from DCI
- Sworn affidavit from a Magistrate/ Advocate
- Copy of ID & KRA pin of both new and previous owners
- Certificate of Registration and KRA pin of the company
- Copy of Auctioneer license and Registration Certificate
- Certificate of sale
- Newspaper advertisement of the Motor Vehicles for sale through auction
- Copy of Vesting Order
- Warrant of attachment of movable property
- Warrant of sale
7. Diplomat to Embassy
- Request letter written by the Embassy/ Mission
- Form A approved by the Ministry of Foreign Affairs
- Form C approved by the Ministry of Foreign Affairs
- Customs entry and duty payment receipt
- Tape lift from DCI
- Diplomatic ID for both buyer and seller
- KRA pin for both buyer and seller
- Pro 1B Form
- Pro 1C Form
- Organisation/ Embassy PIN
- Original logbook
8. Police/ Uncollected property auction
- A certified copy of valid Auctioneer license
- Auctioneer Registration certificate and KRA PIN
- Certificate of Sale
- Original purchase receipt
- Gazette notice and/ or newspaper advertisement
- Sworn affidavit by the applicant
- Tape lift from DCI
- Properly filled & stamped Form C by the Auctioneer
- A copy of the list of vehicles disposed from the Police
- Official letter for request of transfer
- Court order authorizing the auction
CIRCUMSTANCES WHERE A VEHICLE WILL NOT CHANGE OWNERSHIP BY WAY OF ALTERNATIVE /FORCED TRANSFER
A vehicle will not change ownership by way of forced transfer if:-
a. Duty has not been paid (except with Diplomatic cases),
b. Caveat has been placed on the vehicle,
c. Car is charged to a financier (in respect of a loan/asset financing except auction cases)
d. Vehicle is reported as stolen.